Base2Base Bookkeeping Services customer privacy notice
This privacy notice tells you what to expect us to do with your personal information.
Contact details
Telephone
zara@base2basebookkeeping.co.uk
What information we collect, use, and why
We collect or use the following information to provide services and goods, including delivery:
· Names and contact details
We collect or use the following information to comply with legal requirements:
· Name
· Contact information
· Identification documents
We collect or use the following information for recruitment purposes:
· Contact details (eg name, address, telephone number or personal email address)
· Copies of passports or other photo ID
· Employment history (eg job application, employment references or secondary employment)
· Right to work information
Lawful bases
Our lawful bases for collecting or using personal information to provide services and goods are:
· Consent
· Contract
Our lawful bases for collecting or using personal information for legal requirements are:
· Consent
· Contract
Our lawful bases for collecting or using personal information for recruitment purposes are:
· Consent
· Contract
Where we get personal information from
· People directly
How long we keep information
We keep accurate, proportionate records to:
• Provide a high-quality service to the public
• Comply with all employment and company legal requirements
• Comply with quality assurance systems.
All records are made and held in accordance with the principles of the UK GDPR and Data Protection Act 2018. Base2Base Bookkeeping’s responsibility is to ensure that our activities, whether solely or as part of another organisation, are covered by our registration with the Information Commissioner’s Office.
We keep records for the period specified in the procedure below.
This policy was adopted on 09/07/2024 and will be reviewed on 09/07/2025
Signature of Owner: Zara Farr AATQB
Who we share information with
Data processors
Zara Farr
This data processor does the following activities for us: They create customer accounts, process payroll, manage accountancy systems
Others we share personal information with
· Organisations we’re legally obliged to share personal information with
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal data.
Your right to rectification - You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal data in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal data in certain circumstances.
Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent.
You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
Last updated
9 July 2024